Tutorial: Create Your First EBRAINS Form

Browse Available Templates

• Go to EBRAINS Forms Templates
• Browse the available templates

Select a Template

For this tutorial, let’s create a feedback form:

• Find the “Feedback Form (NPS)” template (or similar)
• Click “Preview” to see what’s included
• Click “Use Template” to start customizing. A toast will appear saying “Template cloned. It’s now your form. Edit fields, share, or delete it from My Forms.”

Customize the Form Details

You’re now in the form editor:

• Change the title: Update to something specific like “Team Feedback”
• Update the description: Explain what feedback you’re collecting
  • Example: “Help us improve our team processes by sharing your thoughts”
• Set the button label: Change submit button text if needed (e.g., “Submit Feedback”)
• Choose button intent: Keep “Primary”

Configure Form Settings

In the left sidebar > advanced:

Visibility:

• Off (default) - Only EBRAINS members can access
• On - Anyone with the link can respond (public form)
• For team feedback, keep it Off (internal only)

Expiration date (optional):

• Set a deadline if feedback is time-sensitive
• Example: End of quarter, end of month

Submission policy:

• Off (default) - One submission per user
• On - Multiple submissions allowed
• For feedback, keep it Off (one response per person)

Customize Form Fields

Now edit the actual questions:

Review existing fields:

• Each template comes with sample questions
• Click on any field to edit it

Edit a field:

• Click the field you want to change
• Update the label (question text)
• Mark as required or optional
• Add help text if needed

Add new fields:

• Click "+ Add Field"
• Choose field type:
  • Text Input - Short answers
  • Text Area - Long feedback
  • Select - Dropdown choices
  • Radio Buttons - Single choice
  • Checkboxes - Multiple choices
  • Rating - Scale from 1-5 or 1-10

Remove unwanted fields:

• Click the trash icon on fields you don’t need

Preview Your Form

Before publishing, test the form:

• Click “Preview” (top)
• Fill out the form as a user would see it
• Check:
  • All questions make sense
  • Required fields work correctly
  • The flow feels natural

Publish Your Form

When you’re satisfied:

• Click “Publish Form” (top right)
• Your form moves from Drafts to Live
• You’ll see a confirmation with your form link

Share Your Form

Copy the form link and share it:

• Email - Send to your team members
• Chat - Post in EBRAINS Chat channels
• Wiki - Embed in Collaboratory pages

The link format: https://forms.ebrains.eu/f/[your-form-id]

Tip: You can also add team members as collaborators:

• Go to My Forms
• Click your form
• Manage membership to add Editors or Viewers

Monitor Responses

As submissions arrive:

• Go to My Forms
• Click on your form to view submissions

You can also view all your submissions at My Submissions

Export Data

When you’re ready to analyze feedback:

• Open your form in My Forms
• Click the export icon (download button)
• Download (CSV) and analyze the data