EBRAINS Forms

EBRAINS Forms is a self-service tool that lets you create, share, and manage forms inside the EBRAINS ecosystem. It is the in-house, secure, and streamlined application for all form-based needs in the EBRAINS ecosystem.

• Saves time with ready-to-use templates (requirements gathering, feedback, registration, etc.).
• Flexible form builder for any type of survey, request, or workflow.
• Activity tracking keeps everything in one place (forms, drafts, submissions).
• Data integrity guaranteed: your data always stays in your hands.
• Managed by EBRAINS Operations, ensuring reliability, security, and compliance.
• Integrated with EBRAINS authentication (one account, single sign-on).
• 100% aligned with the EBRAINS Design System ensuring consistent design, accessibility, and usability.
• Seamless integration with EBRAINS Services: forms connect smoothly with other EBRAINS tools without additional setup.

EBRAINS Forms and OMF (Open Metrics Framework)

EBRAINS Forms is 100% integrated with the Open Metrics Framework (OMF). This integration ensures that data collected through forms is not only stored securely but also becomes liveable, transparent, and ready for analysis.

• Data on demand → responses can be accessed and queried dynamically.
• High-class visualisation → submissions can be explored through dashboards and visual tools powered by OMF.
• Transparency and traceability → every submission can contribute to open, auditable metrics.

EBRAINS Forms and GitLab

EBRAINS Forms can be integrated on demand with GitLab projects, bringing form submissions directly into your development workflow.

• Automated issue creation → form submissions can automatically create GitLab issues in your project.
• Increased productivity → track requests, feedback, and submissions alongside your code and tasks.
• Flexible configuration → each form can be configured independently to integrate with different GitLab projects.

Key Features

Templates - No need to build from scratch.

• Start from a ready-made form and adapt it to your needs.
• Examples include:
  • Requirements gathering
  • Attendee registration
  • Feedback collection

Form Builder

• Create your own form step by step
• Add different field types (text, choices, files, dates, etc.).
• Autosave: your work is saved as you go, so you can return any time.
• Publish and share the link once your form is ready.

Make a Request - Keeps all requests structured and easy to follow up

• Use dedicated EBRAINS requests for operational or technical requests.
• Example: ask for resources, submit platform feedback, or start a support process.

User Forms

All your activity in EBRAINS Forms is kept in one place under My Forms

• My Forms → see and manage the forms you have created.
• My Drafts → return to unfinished forms and continue editing.

Membership - Team members work on the same form

Form owners can manage membership to collaborate with others:

• Admin → Full control (edit, delete, export, manage membership).
• Editor → Edit, save, and share the form.
• Viewer → Read-only access to the form and submissions.